Application for Board of Directors

NATIONAL COALITION

of Black Meeting Professionals 

APPLICATION FOR BOARD of DIRECTORS

 

 

  1. Applicant must be a current member of NCBMP in good standing.

  2. Applicant must have been a NCBMP member for at least three years.

  3. Applicant must have actively participated in an NCBMP activity, i.e., moderator or workshop presenter at NCBMP conferences, served as student mentor or served on a committee or task force.

  4. Applicant must be empowered to utilize his/her organization's funds or be prepared to utilize personal funds to attend board meetings when necessary. There are four (4) board meetings per year.

  5. Applicant must be able to make an annual financial contribution to NCBMP of $500 and be responsible for raising sponsorship funds of $4500 totaling $5000 annually. Alternatively, in-kind gifts will be accepted in lieu of the $4500 sponsorship. In-kind gifts must have a “fair value” equal to or greater than 1.5 times the cash sponsorship balance.

  6. Applicant's resume must accompany NCBMP Application for Board Membership.

  7. Applicant must provide at least two letters of recommendation – 1. Professional, 2. Personal. (Excluding recommendations from current board members)

  8. Applicant must respond to all questions on this application whether he/she is a past, current or prospective board member. Failure to respond to all questions will stop the processing of your application.

  9. Application must be complete and will be accepted on a rolling basis. 

Board Member Responsibilities

NCBMP board members are trusted with individual responsibilities as part of board membership. The obligations of board service extend well beyond expectations of attending meetings, participation in fund-raising initiatives, and making monetary contributions. Prospective and incumbent board members should commit themselves to:

 

GENERAL EXPECTATIONS

 

  • Know the organization's mission, purpose, goals, policies, programs, services, strengths, and needs.

  • Perform duties of board membership responsively and conform to the level of competence expected from board members as outlined in the duties of care, loyalty and obedience as they apply to nonprofit organizations.

  • Suggest possible nominees to the board who are clearly women and men of achievement and distinction and who can make significant contributions to the work of the board and the organization's progress.

  • Avoid prejudiced judgments based on information received from individuals and urge those with grievances to follow established policies and procedures of the organization. (All matters of potential significance should be called to the attention of the board's executive committee (elected leader) as appropriate.)

  • Follow trends in the organization's field of interest.

  • Bring good will and a sense of humor to the board's deliberation. 

MEETINGS

 

  • Prepare for and participate in board and committee meetings, including appropriate organizational activities.

  • Ask timely and substantive questions at board and committee meetings consistent with your conscience and convictions, while supporting the majority decision on issues decided by the board.

  • Maintain confidentiality of the board's executive sessions, and speak for the board or organization only when authorized to do so.

  • Suggest agenda items periodically for board and committee meetings to ensure that significant, policy-related matters are addressed. 

RELATIONSHIP WITH STAFF

  • Counsel the chief executive as appropriate and support him or her through often difficult relationships with groups or individuals who are not in agreement with the organizations policies and procedures.

  • Avoid asking for special favors of the staff, including requests for suites during conferences and board meetings, request for extensive information without at least prior consultation with executive committee, board, or appropriate committee chairperson. 

AVOIDING CONFLICTS

  • Serve the organization rather than any special interest group or constituency. Regardless of whether you were invited to fill a vacancy reserved for certain constituency or organization, your first obligation is to avoid any preconception that represents anything but the organization's best interests.

  • Avoid even the appearance of conflict of interest that might embarrass the board or the organization and disclose any possible conflicts to the board in a timely fashion.

  • Never use the organization for personal endeavors.

  • Maintain independence and objectivity and do what a since of fairness, ethics, and personal integrity dictate, even though not necessarily obliged to do so by law, regulation or custom.

  • Never accept (or offer) favors or gifts from (or to) anyone who does business with the organization. 

FIDUCIARY RESPONSIBILITIES

  • Exercise prudence with the board in the control and transfer of funds.

  • Faithfully read and understand the organization's financial statements and otherwise help the board fulfill its fiduciary responsibility.

FUND- RAISING

  • Give an annual gift according to personal means or according to board guidelines.

  • Assist the fund development committees and staff by implementing fundraising strengths through personal influence with others (corporations, individuals, foundations). 

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